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4 Best Mileage Tracking Apps Of 2024 [& Why We Like Them]

Key Takeaways

  • MileIQ, Zoho Expense, Everlance, and Hurdlr are top mileage tracking apps.
  • Consider user-friendliness, pricing, auto-classification, and report generation when choosing.
  • Pricing varies: free, freemium, and premium plans cater to individual/business needs.
  • Data security and user consent crucial for privacy in mileage tracking apps.

The Best Mileage Tracking Apps

Before you go ahead and download the highest-rated mileage tracking app on Apple Store or Play Store, it’s crucial to understand the difference between automatic mileage tracking apps.

While most of these apps provide accurate tracking, they serve various purposes.

Some apps work best for freelance drivers, while others are more suited for freelancers or business owners.

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1. MileIQ

1. MileIQ

  • Automatic tracking for business miles
  • User-friendly, with a free plan available
  • Lacks expense tracking and has one tracking mode
  • Ideal for business owners and freelancers
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MileIQ provides automatic mileage tracking. Once you flag your trip as “business,” it automatically starts tracking business miles every time you drive the same route.

The app comes with other valuable features, such as adding multiple vehicles, setting work hours, and inputting custom mileage rates.

Pros and Cons of MileIQ

MileIQ is a simple and effective solution to mileage tracking. It features a user-friendly interface, affordable monthly plans, and 40 free trips per month. However, it has only one tracking mode and doesn’t feature expense tracking.

  • Pricing details: For individuals, MileIQ offers a free plan of 40 free drives per month and an unlimited plan of $5.99 per month. For teams, there are two plans: Teams ($8 per user/billed monthly) and Teams Pro ($10 per user/billed monthly)
  • Best use case scenario: MileIQ is suited for business owners and freelancers, not for ridesharing drivers.
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2. Zoho Expense

2. Zoho Expense

  • Tracks expenses and mileage with custom rates
  • Integrated with Zoho Books and QuickBooks
  • Free plan's storage limited; complex setup
  • Suited for comprehensive expense management
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Zoho Expense stands out for its user-friendly interface. It also allows users to set custom mileage rates for different departments and policies and add multiple vehicles. Zoho allows tracking through various ways, such as distance covered, GPS, and odometer readings.

Pros and Cons of Zoho Expense

Zoho Expense tracks expenses alongside miles. It lets users upload receipts and link their bank accounts to simplify the tracking process. It’s integrated with other handy accounting apps like Zoho Books and Quickbooks.

On the flip side, Zoho’s free plan storage is limited, and you have to upgrade to the Premium plan to manage travel expenses. The setup process is also a bit complex.

  • Pricing details: Zoho Expense offers four plans: Free, Standard ($5/user/month), Premium ($8/user/month), and Enterprise ($12/user/month).
  • Best use case scenario: Business owners that need comprehensive expense management software for tracking mileage, expenses, workflows, and more.
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3. Everlance

3. Everlance

  • Automatically tracks miles and expenses
  • Free version allows unlimited manual tracking
  • Premium version considered expensive
  • Best for simple mileage tracking needs
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Everlance focuses specifically on tracking miles and expenses for individuals and businesses. It lets you set working hours, and it automatically calculates miles driven in these hours. It learns from your behavior and starts tracking miles on its own once you start your business trip.

Everlance also offers other features, like trip auto-classification, sorting trips with custom tags, and detecting favorite places.

Pros and Cons of Everlance

Everlance stands out as a user-friendly app that can automatically detect frequent trips. The free version also allows unlimited manual tracking for an unlimited number of users.

The main downside is that the premium version is too expensive for what you get, and it lacks workflow management tools.

  • Pricing details: Everlance offers three plans for individuals: Free, Premium ($5 per month), and Premium Plus ($10 per month). Companies can choose between the following plans: Occasional Driver ($0), CPM Program ($10/user/month), and FAVR Program ($33/user/month).
  • Best use case scenario: Individuals and business owners who want a regular and easy-to-use mileage tracking app without additional workflow management features.
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4. Hurdlr

4. Hurdlr

  • Integrates with gig economy apps for tax calculations
  • Offers expense tracking and multiple business support
  • Does not track mileage until reaching a certain speed
  • Ideal for rideshare and gig economy workers
Read More

Hurdlr is an affordable mileage-tracking software that integrates with rideshare and gig economy apps to calculate taxes as you drive. The app also allows users to manually enter receipts and invoices as well as link their bank accounts.

On Hurdlr, you can add multiple businesses, which is useful if you have several gigs.

Pros and Cons of Hurdlr

Hurdlr has a user-friendly interface, affordable pricing plans, and superb expense tracking and tax calculation features. It also integrates with Uber Eats, AirBnB, Lyft, and other work accounts.

The main downside of Hurdlr is that it doesn’t start tracking mileage until the car goes over a certain speed.

  • Pricing details: Hurdlr offers three basic subscription plans: Free, Premium ($8.34/month), and Pro ($16.67/month).

Comparison of Key Features

MileIQ, Zoho Expense, Everlance, and Hurdlr are among the best mileage tracking apps out there. Even though they all do a great job of tracking mileage and calculating expenses, they cater to different needs.

Here’s a comparison of their key features to help you determine the most suitable app for your business:

1. MileIQ

MileIQ excels in automatic tracking as it utilizes smart technology to remember your routes and assign them tags. In other words, there’s no need to even open the app every time you start a business trip, as long as you’re driving the same business routes.

It’s worth noting that MileIQ focuses on standalone mileage tracking, and it doesn’t come with intensive integration options like Zoho Expense, for example. 

2. Zoho Expense

Most users swear by the user-friendly interface of Zoho Expense, but that doesn’t mean it lacks features.

Zoho Expense is a one-stop app for individuals and business owners who look for features other than standard mileage tracking. That includes receipt management, expense control and approval, expense reports, and more.

3. Everlance

Everlance is a versatile app that simplifies mileage tracking by classifying business-related trips during your work hours. It’s useful for managers, employees, freelancers, as well as ride-sharing drivers.

Although Everlance lacks some advanced workflow tools, it has a user-friendly interface and covers all the essentials of tax preparation.

4. Hurdlr

Hurdlr is the go-to choice for individuals who work multiple jobs and want to keep track of their mileage during working hours.

It integrates with your other work accounts like Airbnb, Lyft, and Uber Eats and makes on-the-fly tax calculations to estimate accurate reimbursements.

Factors to Consider When Choosing a Mileage Tracking App

Now that you know about the best mileage tracking apps, it’s time to pick the right one for your needs. But before you do so, you need to consider some factors to ensure the app aligns with your needs and preferences.

1. User-Friendliness

If you go on multiple business trips and drive for long hours, the last thing you need is to deal with a complex app to calculate your mileage.

Opt for apps that feature a user-friendly interface but still have all the necessary features you need.

Rideshare drivers working for companies like Uber, Lyft, and Doordash benefit the most from a user-friendly interface.

For more information about tracking your mileage as a DoorDash driver, check out our mileage trackers for DoorDash guide.

2. Pricing

Mileage tracking apps come with multiple pricing plans based on one’s needs and objectives.

For example, most apps give you a limited number of trips per month if you’re using the free version. This works if you don’t travel too often, but if you’re always on the go, opt for a premium subscription.

Note that premium plans are different, and they often include a bunch of additional features that aren’t useful to all users.

So, it’s best to carefully examine the pricing structure of each app and make sure it aligns with your budget, business, and expectations.

3. Auto Classification

Choose a mileage-tracking app that automatically classifies your trips as business, personal, or for a certain purpose. This will save you a lot of time as you don’t have to log in to the app before every trip.

It’s also a crucial feature for rideshare drivers who use their private cars for personal and business trips.

Check out our post about cars with great gas mileage if you want to save extra money on gas.

4. Generating Reports

Look for apps that have generating features. This feature is handy because you can get a customized report whenever your manager asks for it.

These reports have the correct amount for reimbursement as well as additional essential information such as time and distance traveled and fuel costs.

Understanding Pricing Models

Mileage-tracking apps have different price models for individuals and teams. Prices and available plans vary between apps, but the majority of apps offer three basic plans:

1. Free

Free plans are available in almost every mileage tracking app, but they have some limitations. These plans often allow users to track their mileage for a limited number of trips per month.

They don’t have all the additional features of paid plans, like automatic tracking and smart trip classifications, but free plans often provide basic functionality such as tracking miles and generating basic reports.

Opt for a free plan if you’re new to mileage-tracking apps or if you don’t travel for work too often.

2. Freemium

Freemium plans allow you to use the app at a basic level, and they often include additional features such as unlimited users, automatic mileage tracking, and custom reports.

These plans are suitable for individuals and growing businesses who need to streamline their expense-reporting process.

3. Premium

Premium plans unlock all the features offered by the app and even more. For example, premium users get access to advanced workflow management tools, live 1×1 training, and advanced customization features.

These plans are suited for global businesses that need powerful controls to deal with a high volume of expenses.

Data Security and Privacy Considerations

Mileage tracking apps can be a lifesaver for individuals and business owners as they accurately calculate mileage, ensuring accurate reimbursements.

However, these apps gather vast amounts of sensitive user data such as live location, travel patterns, location history, and personal preferences. This raises the users’ concerns about the safety of using such apps.

That’s why geolocation-based apps, like mileage-tracking apps, implement multiple anonymization techniques to ensure the privacy and safety of their customers and protect the company’s reputation.

For example, mileage-tracking apps rely on encryption protocols to protect user data during transmission and storage. These protocols ensure that sensitive user data, such as location information and travel patterns, are unreadable to unauthorized parties.

Before mileage tracking apps collect user data, they ask for user consent to access such sensitive information.

These apps provide clear and concise information about all the types of data used, how they’re used, and who has access to it. This enables users to modify their privacy preferences and have more control over their shared data.

Do I Need a Mileage Tracker App?

You might need a mileage tracker app if you frequently travel for business or have substantial business-related mileage. Miles are typically something you’ll want to log as a delivery or rideshare driver.

These apps automate the mileage tracking process, producing accurate numbers and reports, which can optimize your expenses and ensure proper reimbursement.

Manual tracking can be time-consuming, prone to inaccuracies, and may result in miscalculations or incomplete reimbursement claims, especially for frequent travelers. While digital spreadsheets like Google Sheets are an improvement, they still carry a risk of human error and missing data.

Using a mileage tracker app is the only way to eliminate the need for manual recording, reduce the chances of human error, and avoid missing out on valuable reimbursements.

To further understand why you need a mileage tracker app, check out our article about the average amount of miles driven per year.

Brett’s Take: Thoughts From an Expert

I always use a mileage tracker while I am driving. In today’s world, there is little excuse not to.

Apps like the ones included in this list will track your mileage automatically, as well as categorize your expenses, and do a handful of other tax-related tasks.

When it comes tax time, you’ll thank me. After all, mileage is one of the most valuable things you can deduct as a driver.

Frequently Asked Questions

Can Your Phone Track Your Mileage?

There’s no default app to track your mileage on iPhone or Android. But most phones have a location history tracking feature that you can set up through your Google account.

While this feature tracks the distance between places you’ve been to, it doesn’t represent data as a mileage log.

What is the Best Mileage Tracker App?

The best mileage tracker app depends on your needs, job, and expectations. MileIQ, ZohoExpense, Everlance, and Hurdlr are some of the best mileage-tracking apps out there.

Conclusion: Making the Right Choice

Determining the best mileage tracking app depends on your job, goals, and personal preferences. We’ve made a comprehensive comparison between some of the best mileage-tracking apps today that serve different user needs.

So, before you make a decision, take a moment and assess your priorities. Do you travel too often? Is a friendly user interface your sole priority? Would you benefit from additional workflow management tools?

By answering these questions and knowing exactly what you want from a mileage app, you’ll seamlessly choose the right app.

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